Burger Gelato Media

ServicesAI Quote Speed

Get quotes out faster. Win more of them.

A slow quote loses jobs you already earned.

The enquiry was good and the site visit went well. Then the quote took six days, because the details sat in someone's notes and the person who prices jobs was busy. By then the customer had two other quotes.

I rebuild how a quote gets from enquiry to inbox, with AI preparing the draft and a person approving it. Then I manage it every month: watching where quotes stall, keeping templates and prices current, and reporting two numbers: quote turnaround time and jobs won.

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Already know your quotes are slow? Discuss this service.

Chris MBS Latham leaning in with a big smile, wearing a black Happiness Co. sweatshirt

How fast is your next quote?

Speed fades unless someone keeps watch.

A quote process built once works for a while. Then prices change, a new service is added, someone leaves, and quotes slow down again without anyone noticing.

So this is managed every month. I measure how long each quote took and where it waited, fix the slow step, and keep templates and prices current. Quotes that go unanswered are flagged for follow-up, not forgotten.

Where quotes slow down

  • Getting the details. Job information stuck in notes, photos and voicemails.
  • Pricing the job. Waiting for the one person who knows the numbers.
  • Sending and chasing. Quotes that sit in drafts, or go out and are never followed up.

What's included

  • Setup in month one: your current turnaround time and win rate measured, and the quote steps mapped.
  • One intake that captures job details once, from forms, calls or site visits.
  • Draft quotes prepared by AI from your price list and past jobs, for a person to check and approve.
  • Alerts when a quote has waited too long.
  • Monthly updates to templates, price lists and wording.
  • A monthly report and review call.

AI prepares. Your people decide. No quote goes out without a person approving it.

How quote speed is counted.

We measure your quotes for two to four weeks before changing anything, so the baseline is real. Then each month you see:

  1. Turnaround time

    Hours from enquiry to quote sent, from the timestamps in your own system.

  2. Quotes sent

    How many went out, and how many made your target time.

  3. Jobs won

    Quotes accepted, with the value from your own system.

  4. Against the baseline

    Each number next to where you started, so the change is clear.

Tracking is set up in month one, and every number lands on one monthly scoreboard.

Sample story, not a real client

From four and a half days to the same day

The situation
A commercial cleaning company in Columbus, Ohio took an average of 4.5 days to send a quote after a walkthrough. The owner priced every job personally.
What changed
Walkthrough notes and photos now go into one form. AI prepares a draft from the price list, and the owner approves it from a phone. A quote that waits more than a day raises an alert. Each month, the slowest step gets fixed.
The result
After three months, average turnaround was 7 hours, and the share of quotes won went from 31% to 39%.

Sample figures to show how the monthly report reads. Faster quotes do not guarantee more wins.

Sample testimonial

Quotes used to wait for me. Now they go out the same day, and I can see what that is worth.

Commercial cleaning companyColumbus, OH

A few practical details

Chris MBS Latham working at a laptop, smiling off to the side

Still unsure? Ask me on the call.

Can you promise we'll win more jobs?

No. Price, fit and timing all play a part. What I commit to is a measured turnaround time every month, and fixing whatever is slowing it down.

Does AI send quotes on its own?

No. AI prepares the draft. A person on your team checks and approves every quote before it goes out.

What do we need to have in place?

A price list or past quotes to work from, a CRM or quoting tool, and someone who approves quotes.

We don't send formal quotes. Does this still apply?

If customers wait on you for a price, a proposal or a booking confirmation, yes. For professional firms this is usually proposals and engagement letters.

Why is this monthly and not a one-time build?

Because the speed fades. Prices, services and staff change, and quotes slow down again. The monthly work keeps the number where you want it and shows you that it is.

Can you help with other repeat tasks?

Yes, as add-on projects once a monthly service is running. Ask on your call.

How much does it cost?

It's a monthly retainer with a 3-month minimum, priced to the work your business needs. We'll talk about it on your free discovery call, and you'll get a clear price before anything starts.

What happens if we stop?

You keep the process, the templates and every report. The monthly tuning and reporting stop.

Free discovery call: AI Quote Speed

Find out how long your quotes really take.

Book a free discovery call. If you can, check how long your last five quotes took from enquiry to sent. We'll start there.

Share a few details. I'll call you, usually within minutes and always within one business day. Nothing is booked or charged until we've talked.

Chris MBS Latham standing with a laptop under his arm, smiling

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